Accounting firm
est. 1991
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Accounting · tax advice · reporting

Accounting that has outlasted most Estonian companies.

Simar OÜ is an accounting firm in the Nõmme district of Tallinn. Since 1991 we have kept the books of small and medium-sized companies, prepared their reports and answered their tax questions. Our clients stay with us for decades.

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1991founded, the year Estonia regained independence
35years of uninterrupted business
6people, incl. a certified chief accountant (level 6)
NõmmeRännaku pst 12, Tallinn
Services

All of your accounting in one place

We take over the whole accounting function or handle specific tasks alongside your own team. E-invoicing, the e-Business Register and the e-Tax Board are our daily tools.

EMTAK 69202

Monthly bookkeeping

Sales and purchase invoices, bank and cash, fixed assets, and a balance sheet that is in order at the end of every month.

  • receiving and sending e-invoices
  • monthly and quarterly reports for management
  • inventory and cost accounting
TSD · KMD

Tax returns

Preparing and filing the VAT return (KMD) and the payroll tax return (TSD) with the e-Tax Board by the 20th and 10th of every month.

  • special VAT schemes and cross-border sales
  • VD and Intrastat
  • communication with the Tax and Customs Board
Payroll

Payroll and HR records

Salaries, holiday pay, sick leave, travel expenses, employee register entries and payslips for staff.

  • employee register (TÖR)
  • holiday and sick-leave records
  • board member fees and dividends
Annual

Annual report

Preparing and filing the annual report with the e-Business Register by 30 June, with the management report and notes required by the Estonian financial reporting standard.

  • balance sheet, income statement, cash-flow statement
  • working with your auditor
  • corrected and late reports
Advice

Tax and financial advice

Answers before you decide: how dividends are taxed, whether the car counts as a company car, when a cost is deductible.

  • tax planning within the law
  • budget and cash-flow forecasts
  • support during tax audits
Start-up

Company setup and clean-up

Choosing the right entity, setting up the chart of accounts from scratch, or taking over books that have fallen behind and putting them in order.

  • chart of accounts and internal accounting rules
  • VAT registration
  • restoring previous periods
Who we work with

Every industry has its own accounting quirks

In 35 years we have kept books in most areas of Estonian small business. These are the ones where our experience runs deepest.

Retail and e-commerce

Inventory and payments

Stock and cost-of-goods accounting, POS and web-shop payment reconciliation, cross-border VAT and the OSS scheme for sales to other EU countries.

Construction

Reverse charge and subcontractors

Reverse-charge VAT on construction services, business trips and daily allowances, subcontractor invoices and project-based cost accounting.

Services and freelancers

A simple fixed fee

Low document volume, a fixed monthly fee and a clear view of how much you can take out as dividends. For consultants, IT freelancers, salons and small service companies.

Apartment associations

Budget and annual report

Annual budget, repair fund and loan accounting, an annual report the general meeting can understand and a monthly list of arrears for the board.

Start-ups and e-residents

A clean system from day one

Company formation, chart of accounts and first contracts. Remote service for e-residents, all communication in English, every document digital.

How we start

Switching accountants takes you one meeting

The most common reason companies never switch accountants is fear of the mess. This is how a handover works with us.

  1. 30 minutes · free

    Intro call

    We talk about your volume, your line of business and what bothers you about your current accounting. Within three working days you get a written quote.

  2. One meeting or online

    Contract and access

    We sign the service agreement, set up authorisations at the e-Tax Board and the Business Register, and connect e-invoicing and the automatic bank feed.

  3. We do this

    Taking over the books

    We collect the database, balances and open periods from your previous accountant ourselves. If something is out of order, we tell you plainly what the state is and what a clean-up costs.

  4. End of month one

    First report

    We go through the first monthly report together: revenue, costs, taxes, balances. From then on it is routine: documents to us, returns on time, a monthly summary to you.

Pricing

A fixed monthly fee that follows your volume

The fee depends on three things: number of documents per month, number of employees on payroll, and whether the company is VAT-registered. Typical levels are below; we quote precisely after the intro call.

Starter

from €75 / month

One-person company, low document volume.

  • up to 20 documents a month
  • no employees or one board member
  • VAT and payroll returns filed
  • monthly summary by email

Small company

from €180 / month

Most of our clients are here.

  • up to 100 documents a month
  • payroll for up to 5 employees
  • VAT-registered, VD and INF reports
  • your own accountant, short questions included

Growing company

quote by volume

Higher volume, inventory, several units.

  • over 100 documents a month
  • inventory, project or site-based accounting
  • payroll for more than 5 employees
  • management reports and budget tracking
Annual report
included for ongoing clients, as a separate order from €250
Consulting
€60 per hour, intro call free
Clean-up
restoring previous periods at an hourly rate after review
Terms
prices exclude VAT, no minimum term, one month's notice
About

Thirty-five years at the same desk

Simar was founded on 14 August 1991, six days before Estonia regained its independence. We have kept books in kroons and in euros, on paper and in the cloud, through every change in Estonian tax law.

The firm has been family-run from the start. Your accountant does not change every year, documents do not disappear with staff turnover, and questions are answered by someone who knows your company. The firm is led by a certified accountant, level 6, the chief accountant level in the Estonian qualifications register.

We have been a member of the Estonian Chamber of Commerce and Industry since 2002. Our clients are mainly small and medium-sized companies in Tallinn and Harju county: retail, services, construction, apartment associations and freelancers.

  • 1991

    Founded

    Simar opens in Tallinn. The first clients are newly created private companies.

  • 1990s

    The kroon years

    The Accounting Act, VAT and the first annual reports to the Business Register. Simar grows with its clients.

  • 2002

    Chamber of Commerce member

    We join the Estonian Chamber of Commerce and Industry.

  • 2011

    Euro changeover

    Every client is moved to the euro without a single late return.

  • 2026

    35 years

    A team of six, a digital workflow and clients who have been with us since day one.

How we work

Three things we promise every client

Deadlines are met

Returns filed before the 10th and 20th, annual report before 30 June. Our clients do not need to learn what late-payment interest feels like.

Numbers you understand

Every month you get a short summary: revenue, profit, taxes, balances. We explain what the numbers mean instead of just sending a file.

Your own accountant

One named person who knows your company, answers the phone and email, and meets you in Nõmme or online.

Clients say

Some of our clients have been with us since day one

Twelve years with the same accountant. I have never once had to worry whether a return went in.
Name SurnameCompany OÜ, retail
We came over from a messy situation. Simar took everything over from the previous accountant themselves and six months later it was all in order.
Name SurnameCompany OÜ, construction
Every month I get a short summary I actually understand. That is more than I ever got from the previous firm.
Name SurnameApartment association, Nõmme
Team

The people who keep your books

A small firm where every client knows their accountant's name and phone number. The firm is led by a certified accountant, level 6 (chief accountant level).

Mihkel Kõrgmaa

Managing director · board memberAt Simar since 1997Certified accountant, level 6 · chief accountant

Runs the firm and is the first contact for new clients. Certified accountant, level 6 (chief accountant level), listed in the Estonian qualifications register.

[email protected]

Sirje Kõrgmaa

Advisor · board memberAt Simar since 1991

Founder of the firm. Advises clients on tax and financial questions and on the more complex accounting situations, drawing on 35 years of experience.

[email protected]

Sille Aava

Office manager

Keeps the office running day to day: incoming documents, client enquiries and scheduling meetings. The first voice you hear when you call.

[email protected]

Anica Petritsenko

Accountant

Keeps clients' monthly books, prepares tax returns and monthly reports.

[email protected]

Kaidi Tomingas

Accountant

Keeps clients' monthly books, prepares tax returns and monthly reports.

[email protected]

Heli Kaldasaun

Accountant

Keeps clients' monthly books, prepares tax returns and monthly reports.

[email protected]

Work with us

From time to time we look for an accountant. If you hold an Estonian accountant's qualification (level 5 or 6) or have at least three years of experience and want to work in a small, stable team in Nõmme, write to us with a short CV. Estonian is required for the role.

Write to Mihkel
Software and tools

A digital workflow, paper only if you want it

We keep the books in the cloud-based Standard Books software. On request you get read access to your own data and can see revenue, costs and balances yourself without asking us.

We also work in your own software if the company already has one and the workflow runs well.

  • E-invoices: we receive and send e-invoices straight from the software, purchase invoices arrive without retyping.
  • Bank: the bank statement flows into the software automatically, transactions are matched to invoices.
  • Sending documents: email, a phone photo of a receipt, or on paper at the office.
  • e-Tax Board and e-Business Register: returns and reports are filed directly under authorisation.
  • Payroll: employees receive payslips by email, employee register entries are made by us.
  • Security: all access is personal and two-factor, data is stored in the European Union.
Deadline calendar

Dates every business owner in Estonia should know

Our clients do not need to remember these, but it is good to know what happens when.

WhenWhatWho
10th of every monthTSD: income and social tax return, tax paymentAll employers and companies paying board member fees, also when paying dividends
20th of every monthKMD: VAT return with the KMD INF annex, VD intra-EU sales reportVAT-registered companies
Before work startsEmployee register (TÖR) entryEvery employer, including the first day of a trial period
1 FebruaryINF 14: report on company cars, training and health costs for the previous yearCompanies that had such costs
30 AprilPersonal and sole-trader income tax return for the previous yearSole traders, individuals with dividend or securities income
30 JuneAnnual report to the e-Business Register (if the financial year is the calendar year)All companies, non-profits and apartment associations
€40,000 turnoverObligation to register for VAT: the threshold counts from the start of the calendar year, application within three working daysEvery company whose taxable turnover is growing
After a missed deadlineTax arrears accrue interest at 0.06% per day; a late annual report can bring a fine from the Business RegisterIf you are late, contact us right away, we help restore the periods
Frequently asked questions

What clients ask before they start

Do I have to do anything myself?

Very little. Your job is to send us sales and purchase invoices and expense documents, and to confirm payroll once a month. Returns, reports, communication with the Tax Board and deadline tracking are ours. If we need something from you, we ask a specific question.

How do I send documents?

The easiest way is an e-invoice, which reaches us automatically. Email, a phone photo of a receipt or paper at our office on Rännaku puiestee also work. We recommend sending documents as they come, not all at once at month end.

What software do you use and can I see my numbers?

We keep the books in the cloud-based Standard Books software. On request you get read access and can see revenue, costs, balances and unpaid invoices at any time. We also send a short summary every month.

How quickly can I start?

We start within a week of signing the contract. Switching at the start of a month or quarter is simplest, but we can take over mid-month if needed.

How does switching accountants work?

You give notice to your previous accountant, we do the rest: we request the database, balances, contracts and open returns and check that everything reconciles. For you it is one meeting and one signature.

What if I am behind on my returns?

This is a common situation and it can be fixed. We review which periods are missing, restore the books, file the returns and, if needed, apply to the Tax Board for a payment schedule. The sooner you start, the smaller the interest, which is 0.06% per day.

Can you do only the annual report?

Yes. If you have kept the books yourself during the year, we prepare and file the annual report as a separate order. We check the balances first and tell you if anything needs correcting.

Do you also advise on tax?

Yes. Short questions, such as whether a cost is deductible or how dividends are taxed, are included in the monthly fee. Larger work, such as restructuring or a tax audit, is at an hourly rate agreed in advance.

Do you serve e-residents and work in English?

Yes. Meetings can be held online, documents move digitally and we communicate in English. Many of our e-resident clients have never visited the office.

How long is the contract and how do I end it?

The contract is open-ended with no minimum term. Termination takes one month's notice and we hand over all data properly.

News and law changes

What is changing in accounting

Short notes on what actually affects our clients. No legal jargon.

Annual report for 2025: what to remember before 30 June

The annual report is due on 30 June. Late filing can bring a fine from the Business Register and, after a longer delay, deletion proceedings.

Read more

Before preparing the report we reconcile balances with banks, customers and suppliers, count inventory and fixed assets, and review transactions with board members and shareholders. Micro and small companies file a shorter report, but a management report is required from small companies too.

If reports are missing for several years, all missing years must be filed. We help in those cases as well.

The standard VAT rate is 24 percent

From 1 July 2025 the standard VAT rate is 24%. Prices in long-term contracts and standing orders need to be reviewed.

Read more

The change affects every VAT-registered company. Pay particular attention to prepayment invoices issued before the change for goods or services delivered after it, and to standing contracts where the price was agreed including VAT.

Companies using cash-based VAT accounting have different transition rules. We reviewed every client's contracts before the change took effect.

Income tax 22% and the lower dividend rate is gone

From 2025 the income tax rate is 22%. The 14% reduced rate for regularly paid dividends was abolished and distributed profit is taxed at 22/78.

Read more

This changes dividend planning: where regular payments used to be worthwhile for the reduced rate, all dividends now carry the same tax burden. The calculation of the personal basic exemption also changed, so employees should review their basic exemption application.

We go through with each client when and how much profit it makes sense to distribute.

Contact

Let's talk about your company's accounting

Write or call. On the first call we look at your volume and send a written quote. Meetings in Nõmme or online.

Address
Rännaku pst 12, 10917 Tallinn, Estonia
Nõmme district, Harju county
Company
Simar OÜ · reg. no 10368907
Request a quote

Office hours

Monday – Friday9.00 – 17.00
Saturday, Sundayclosed

On filing days (the 10th and 20th) please send documents at least three working days in advance.

Time zone: Eastern European Time (UTC+2, summer UTC+3). Documents by email, e-invoice or on paper at the office.

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